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Re: how do you organize your notes?

by pjf (Curate)
on Oct 15, 2008 at 09:37 UTC ( #717165=note: print w/replies, xml ) Need Help??

in reply to how do you organize your notes?

If it's something I can delegate to another person, I delegate. If it's something I can publish and other people will organise it or fix my problems for me, I publish it. A lot of things end up on my blog and Perl Tips.

If it's something that needs to be done, and it's personal, it goes into hiveminder

If it's something that needs to be done, and it's business related, it goes into our RT ticket system.

If it's something that needs to be done, and it's related to a project, it goes into the project's RT system or TODO file, as appropriate.

If it's documentation on a project, part of a, part of a course manual, or otherwise project related, it goes into the appropriate .pm file. Pure-documentation projects go into .pod files. These get sorted by project, book, or project, and are generally managed using git, and transformed with a Pod::2::DocBook variant.

If it's a password it goes into a password safe.

If it's a financial event, it goes into gnucash.

If it's a bookmark, it usually goes into delicious.

If it's a feed, or something that has a feed, it goes into a folder to be read by Sage. Feeds are sorted by type (news/blog/tools/etc) and sometimes by interestingness.

Physical papers go into the filing cabinet. The second drawer is business, the third is common personal, the fourth is uncommon personal, the top is archive.

Transient information that I don't need for very long goes into a vim window, which I close when it's done.

Electronic information that needs to be retained and doesn't fall into any of the above goes into a wiki. Our internal wiki for personal and business, the project wiki if it's got one.

Everything else goes on my desk. If that's full, the desk to my left. If that's full, on jarich's desk to my right (and I hope she doesn't notice). If that's full, the floor. If that's full, I have serious information management issues.

The biggest improvements I can make to my information management is to auto-expire information and tasks. If something doesn't get done for a long period of time, it doesn't matter, and should be thrown onto an unimportant list somewhere that I never look at (but can search if I need it).

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